HotelPlanner has been awarded a three-year contract through U.S. Communities to assist agencies in capturing, controlling and minimizing their travel expenses. Dedicated, expert negotiators are available 24/7 to support travelers and ensure they are offered the lowest rates available at the time of booking.
As the first automated group reservation system online, HotelPlanner provides unmatched customer service and competitive rates to thousands of customers. The City of Kansas City, MO, served as the lead public agency and awarded HotelPlanner the national contract after completing a competitive solicitation and detailed evaluation process.
More than 55,000 government agencies utilize U.S. Communities contracts and suppliers to purchase products and services that provide the best overall value. Under this new contract, HotelPlanner will offer special rates to local and state government agencies, school districts (K-12), higher education institutions, special districts and non-profit agencies eligible to use the U.S. Communities Government Purchasing Alliance. The contract will provide public agencies with access to the lowest available hotel pricing, savings on airline booking fees, and the ability to create custom travel sites at no additional cost.
Agencies can choose the full travel suite of products or select just the components needed by their agency to complete their current program. Options include but are not limited to;
- LODGING – Lodging options including hotel, corporate housing long-stay and other alternate housing sources with daily weekly and monthly rates available on many of our long-stay options.
- CAR RENTAL – Whether you are shopping by supplier, price or vehicle class, the programs car rental component provides 15+ provider options and 14+ car classes to help travelers make the best choice for their needs.
- FLIGHT – Our 156 flight partners provide the best opportunity for travelers to meet their specific schedule and budget requirements. By offering a variety of airlines, flight classes, non-paired rates, best fare option, and hot deals, travelers are sure to find the perfect flight.
- EVENT SERVICES – In addition to your booking portal, HotelPlanner will provide a customizable event page for each group booking with the ability to offer multiple hotels to your guests and participants. Agencies will have ability to require their participants to pay as they register or register only for agency paid events. This program allows for tracking participant bookings, building rooming lists, tracking views and visits, providing custom directions and instruction to the group and surveying the group through the process with custom inquiries.
Agencies with employees holding a government ID will have access to all discounted rates, including government, through our Travel Solutions travel portal. For nonprofits or others eligible to use the contract that may not have a government ID, you can access all discounted rates except government by using our Nonprofit Travel Solutions portal.
To find out more, please visit U.S. Communities’ HotelPlanner webpage.